Remote Work & Time Management

A Guide for Hospitality Professionals & All Remote Work

As remote work becomes increasingly common across a multitude of industries, effective time management is crucial for maintaining productivity and work-life balance.

The hospitality sector known as the “people’s industry” is also experiencing remote work predominantly in the following departments:  Revenue & Finance; Reservations; Sales and Marketing; Procurement; Social Media; Virtual Concierge; Information Technology; HR and Recruitment; E-commerce divisions and certain Hybrid positions.

Here are some practical tips to help you plan your time effectively while working remotely.

  1. Create a Structured Schedule

Establish a daily routine that mirrors a traditional workday. Start with consistent working hours, including a set start and end time. This helps in:

Maintaining Discipline: A regular schedule helps you stay disciplined and reduces the temptation to procrastinate.

Enhancing Productivity: By setting specific times for tasks, you can manage your workload more efficiently.

  1. Prioritize Tasks with a To-Do List

Begin each day by listing your tasks in order of priority. This ensures that you tackle the most important tasks first. Tools like Trello, Asana, or even a simple notebook can help you keep track of your progress.

Daily Goals: Break down larger projects into manageable daily goals.

Avoid Overloading: Be realistic about what you can achieve in a day to avoid burnout.

  1. Set Boundaries

When working from home, it’s easy for work to spill into your personal time. Set clear boundaries to distinguish between work and personal life.

Dedicated Workspace: Designate a specific area in your home for work to create a physical boundary.

Break Times: Schedule regular breaks to recharge. A quick walk or a coffee break can boost your productivity and focus.

  1. Utilize Technology

Leverage technology to stay organized and connected. Tools like Zoom, Slack, and Microsoft Teams can facilitate communication and collaboration with your team.

Calendars and Reminders: Use digital calendars to schedule meetings and set reminders for deadlines.

Project Management Software: Implement software that helps track project progress and team contributions.

  1. Stay Connected

Regular communication with your team is vital. Schedule regular check-ins and meetings to stay aligned with your team’s goals and progress.

Weekly Meetings: Plan weekly meetings to discuss updates and address any challenges.

Virtual Coffee Breaks: Arrange informal virtual meetings to foster team bonding and reduce feelings of isolation.

  1. Focus on Results

Shift your focus from hours worked to results achieved. This outcome-oriented approach can enhance efficiency and job satisfaction.

Set Clear Objectives: Define what success looks like for each task or project.

Monitor Progress: Regularly review your progress and adjust your strategies as needed.

  1. Invest in Self-Care

Remote work can blur the lines between personal and professional life, making self-care essential.

Physical Activity: Incorporate physical exercise into your daily routine to stay healthy and energized.

Mental Health: Take time for activities that help you relax and unwind, such as reading, meditation, or hobbies.

Question: How can I stay motivated while working remotely in the hospitality industry?

Answer: Staying motivated while working remotely can be challenging, especially in a dynamic field like hospitality.

Here are some strategies to keep your motivation high:

  • Set Personal Goals: In addition to your professional objectives, set personal development goals. Learning new skills or completing online courses can provide a sense of accomplishment and keep you engaged.
  • Create a Reward System: Reward yourself for completing tasks or achieving milestones. This could be something simple like a favourite snack or a break to do something you enjoy.
  • Stay Connected with Your Team: Regular interaction with colleagues can provide emotional support and keep you connected to the broader goals of the team.
  • Maintain a Positive Environment: Surround yourself with a workspace that inspires you. Personalize your area with items that boost your mood and creativity.
  • Seek Feedback: Regular feedback from supervisors and peers can help you stay aligned with your goals and provide motivation to improve continuously.


Remote work in the hospitality industry offers flexibility but requires disciplined time management to be effective. By creating a structured schedule, prioritizing tasks, setting boundaries, leveraging technology, staying connected, focusing on results, investing in self-care, and staying motivated, you can navigate the challenges of remote work and achieve a productive and balanced work-life harmony.

Embrace these strategies to enhance your remote work experience and continue to thrive in the dynamic field of hospitality.

Article by Zana Scheltema

Hospitality Jobs Africa