Full Time
Gauteng
Posted 1 week ago

Our client is a long-established, internationally recognised business in the food industry, looking to employ a motivated and dynamic Payroll Officer with excellent people skills as well as a passion for numbers and meticulous attention to detail.

You must be able to work independently in a structured and logical manner and be able to plan so that strict deadlines are met timeously and you should preferably have experience in an FMCG manufacturing environment.

Currently, they run a monthly payroll for two companies with approximately 500 full-time employees. In addition, casual worker numbers can add an additional 200 weekly headcount for which hours and gross wage calculations are prepared.

Position: Payroll Officer
Location: Selby, Johannesburg
Reporting to: Payroll Manager

This will be an Employment Equity position with a CTC of around R 330 000 per annum.

Your Strengths

– A Bachelor of Commerce degree (or higher will be advantageous)
– Advanced Microsoft Excel proficiency (mandatory)
– Microsoft Office skills (Outlook, Word)
– Solid accounting background
• Must be familiar with the BCEA (Basic Conditions of Employment), LRA (Labour Relations Act) and COID (Compensation for Occupational Injuries and Diseases) Acts
• Must be familiar with statutory thresholds for payroll calculations as well as up to date on legislative requirements regarding payroll taxes and thresholds
• Preference will be given to candidates who are able to manually calculate a salary package (including taxes)
• Must be familiar with fringe benefits and taxation
• Minimum of five years’ experience in a Payroll processing position

Payroll Officer areas of responsibility will include but are not limited to:

• Year-end Audit preparation and providing auditors with explanations and documentation
• Budgeting
• Recalculation of salaries and wages for increases

Employment of new candidates
• Manual calculation to compare candidate’s current package to the package being offered to the candidate by Dr. Oetker

Payroll: Biometric Clocking System (Biometric software : Jarrison Time)
All functions regarding Biometric Clocking System
• Adding new employees onto the biometric clocking system
• Maintaining employee data on Biometric Clocking software ie. allocating employees to the correct shifts and departments on a daily basis, activating and deactivating employees on the system. Liaise with software technician for customisation of parameters when required
• Extraction of hours worked from Biometric Clocking system
• Extraction of hours and calculation of payroll costs for Labour Broker employees on a weekly basis

Payroll: Payroll Software (Payroll Software: Sage 300 People)
All functions on Payroll software
• Setting up transactions on payroll software, ensuring that the correct tax type is used and links correctly to the General Ledger codes
• Preparation and processing of monthly payroll for approximately 500 full-time employees on Sage 300 People software
• Payroll processing will include the entire payroll cycle from capturing new employees, linking employees to relevant cost centres, setting up their packages on the payroll system, processing leave, incentive bonuses, verifying and capturing overtime, nightshift allowances, standby allowances and fringe benefits, loans and savings, union fees, terminations
• Prepare monthly payroll file for review
• Create payment export file from payroll system
• Monthly salary and wage processing on Sage 300 People (full function)

Payroll: Accounting Reconciliations (Accounting Software: Sage Evolution)
• Exporting payroll journal to Accounting Package
• Reconciliations of General Ledger accounts with payroll reports and third party statements, payments to payroll beneficiaries (employees, statutory payments as well as third parties)
• Prepare monthly third party payment reconciliations

Other
• Electronic PAYE submissions (E-filing and Easyfile)
• Maintain employee records on scanning system as well as paper files
• Bonus Provision
• IRP5 reconciliation and submissions on Easy File and E-filing
• Submission of UIF declarations
• WCA reconciliation, electronic submission and payment
• Reconcile leave between payroll system and the General Ledger
• Keep abreast of company policies and tax legislation that impact on remuneration

From time to time there will be projects to work on, and also a constant drive to improve existing controls and work methodologies.

Key Competencies
• Good interpersonal skills, must be approachable
• Ability to work with employees across the corporate hierarchy
• Excellent numeracy skills
• Deadline driven and ability to work under pressure
• Advanced Microsoft Excel skills (including V-lookups)
• Meticulous and accurate must have the ability to have processes to check work for accuracy before handing it in for checking

TO APPLY for Payroll Officer: please send your CV with a recent photo of yourself to [email protected]

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