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Hospitality recruitment agency
Function Coordinator – Members Club – Melville
Beautiful Members Club with long standing roots to community seek the expertise of a dedicated Function Coordinator and PCO to ensure the successful execution of the function at the Club
Description:
KEY RESPONSIBILITIES
- The co-ordination of function bookings from inception to execution – Conferences, Dinners, Product Launches, Lunches, Meetings, Parties etc
- Recording of booking details accurately from organizers/members for functions
- Setting up of appointments with organizers to discuss in detail procedures and facilities
- To show clients various facilities available and to advise and discuss each room
- To advise, discuss choice of menus provided as well as alcoholic/non-alcoholic requirements and also to make organizer aware of the various rules
- To discuss the entertainment, flowers, linen and other décor or requirements
- Confirming all final details including numbers with organizer well in advance of the function
- Stay abreast with competitor offerings, liaise with project Duty manager and Head chef on updating function menus and to initiate any changes or requests
- Attend weekly meetings
- Liaising with the club’s operating staff i.e.: function requirements, changes, or additional requirements
Requirements:
PERSONAL ATTRIBUTES & SKILLS
- Excellent interpersonal and customer service skills
- Knowledge of food and catering background/understanding.
- Strong communication skills (written and verbal) and strong negotiation skills.
- Attention to detail and excellent organizational skills.
- Ability to follow projects through to completion.
- Problem-solving skills, the ability to work under pressure and meet deadlines.
- Computer literate and fluent in MS Office packages.
- Available to work on weekends
- Valid driver’s license and own transport.
- Creativity is an advantage. MINIMUM / PREVIOUS EXPERIENCE
- At least 3 years of function coordinating experience
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